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Entry Requirements

Below are the media and entry requirements for CLIO Image awards.
Please select one:

PLEASE NOTE: REQUIREMENTS FOR ENTRIES VARY FOR EACH MEDIUM.  PLEASE MAKE SURE THAT YOU READ AND FOLLOW THE DIRECTIONS FOR EACH MEDIUM THAT YOU ARE SUBMITTING AN ENTRY FOR.

 

MEDIA REQUIREMENTS

  • Entry media MUST be submitted digitally through this website.  Boards, CD's, DVD's, etc. are NOT accepted under any circumstances.
  • This is the required spec for your movie file uploads:
    • Resolution: 640 x 480 pixels (minimum)
    • File type: .mov
    • Compression: h264
    • Sound: AAC 44khz
    • File size: up to 60 MB
    • Please upload the content ONLY.
    • Do NOT include bars, slate or black.  IMPORTANT: Please DO NOT use QuickTime or QuickTime Pro to remove the bars, slate and black as they will still show up in the media generated for our judging system.  Please use a dedicated editing tool such as Final Cut or Avid.
  • This is the required spec for your image file uploads:
    • Resolution: 2400 x 3000 pixels (portrait minimum), 3000 x 2400 pixels (landscape minimum).  (The only exception is for the Digital medium, which requires a minimum size of 800 x 600 pixels.)
    • File type: .jpg
    • Color mode: RGB
    • File size: up to 7 MB
    • If the work requires multiple images, each image must be uploaded as a separate JPG.

 

IMPORTANT NOTE REGARDING ENTRY INFORMATION AND CREDITS

  • The data that you submit during the entry process will be used for all CLIO Healthcare materials and events, including, but not limited to, press releases, websites, awards shows, festival literature and statue nameplates.
  • Please make sure that you enter all information and credits completely and accurately when submitting an entry so that all contributors are properly recognized for their efforts.
  • CLIO Healthcare Awards is NOT responsible for errors or omissions of information and/or credits.

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ENTRY MEDIUM DESCRIPTIONS AND REQUIREMENTS

AUDIO Single or Campaign (2 or more ads)

  • Entries into this medium include all types of creative audio content including commercial radio advertising, streaming audio content or downloadable audio content.
  • Audio campaigns consist of 2 or more ads.
  • Each piece in a campaign requires a separate entry form, upload and fee.
  • Each spot within an Audio campaign must be its own separate MP3.  Do NOT combine them into one MP3 file.
  • Upload the commercial ONLY. Do NOT include tones or slate.
  • For judging purposes, submitting your entry in English is strongly recommended.  Non-English entries must be dubbed in English. In addition, you must also provide an English translation in the box under the “Foreign Language Entry” section of the entry form. We strongly suggest dubbing in English.
  • All Audio entries are to be submitted as a digital MP3 upload ONLY. Please do NOT send CD’s, DVD’s, or any other physical items for entries in the Audio medium.

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DESIGN

  • Entries in this medium are geared toward the physical and graphical design of printed products.
  • Entries in this medium will be judged within selected categories.
  • Entries may contain multiple related components or variations.
  • For judging purposes, submitting your entry in English is strongly recommended.  If your entry is not in English, you must also provide an English translation in the box under the “Foreign Language Entry” section of the entry form.
  • All Design entries are to be submitted as a digital image upload ONLY. Please do NOT send boards, CD’s, DVD’s, or any other physical items for entries in the Design medium.

Digital Image Requirements:

  • You MUST upload your digital image(s) through this website (BEFORE submitting your payment information).  Boards, CD's, DVD's, etc. are NOT accepted under any circumstances.
  • This is the required spec for your image file uploads:
    • Resolution: 2400 x 3000 pixels (portrait minimum), 3000 x 2400 pixels (landscape minimum)
    • File type: .jpg
    • Color mode: RGB
    • File size: up to 7 MB
    • If the work requires multiple images, each image must be uploaded as a separate JPG.

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DIGITAL Single or Campaign (2 or more ads)

  • This medium includes any digital media that is connected to a user or gives the user the ability to interact through technology.
  • Digital campaigns consist of 2 or more executions of any combination of categories from the Digital medium.
  • Submit the URL to be judged along with any required usernames and/or passwords as well as 1 digital image screenshot of the entry.  If multiple screenshots are necessary, a higher resolution composite image of multiple screenshots may be submitted, but each screenshot in the composite image should be at least 800 x 600 pixels.
  • It is recommended that the URL should bring the user to a “landing page” that contains a short synopsis of the entry for the judges to read and a link to the entry itself.
  • Interactive Sales Aids are also eligible for this entry type.
  • A landing page is REQUIRED for Digital campaigns.  All pieces of the campaign should be clearly visible on AND/OR linkable from the landing page.
  • Please do NOT send boards, CD’s, DVD’s, or any other physical items for entries in the Digital medium.
  • Entrants must keep their submissions accessible online for judging through December 1, 2013.
  • For judging purposes, English-language versions of sites and banners are strongly recommended. In the event of an entry being in a language other than English, a simple, accurate English-language translation and/or site map is required.
  • NOTE: If a Digital entry is taken off its original site, it must be transferred to an alternate URL for viewing. The CLIO Healthcare office MUST be notified immediately of any such change(s).
  • IMPORTANT: Statue recipients will be required to submit a self-contained, high-resolution, digital presentation of the site (no more than 2 minutes in length) upon receipt of official winner’s notification.

Digital Image Requirements:

  • You MUST upload your digital image through this website (BEFORE submitting your payment information).  CD's, DVD's, etc. are NOT accepted under any circumstances.
  • This is the required spec for your image file uploads:
    • Resolution: 800 x 600 pixels (minimum)
    • File type: .jpg
    • Color mode: RGB
    • File size: up to 7 MB
    • If the work requires multiple images, please create a single composite image in which each screenshot is at least 800 x 600 pixels.

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DIRECT Single or Campaign (2 or more ads)

  • Entries in this medium are specific to the education of products and services targeted toward physicians and/or patients and are typically printed promotional materials that are displayed, mailed or left behind with the target audience. *Note: Judging for this medium is weighted 80% on creativity and 20% on results. (Results details are required – please be sure to include them in the box provided on the entry form)
  • Direct campaigns consist of 2 or more ads.
  • Entries require a hi-res RGB JPG upload of a "presentation board". Optionally you may choose to submit a video case study via digital upload to this website.
  • Each piece in a campaign requires a separate entry form, upload and fee.
  • For judging purposes, submitting your entry in English is strongly recommended.  If your entry is not in English, you must also provide an English translation in the box under the “Foreign Language Entry” section of the entry form.
  • All Direct entries are to be submitted as a digital image upload ONLY. Please do NOT send boards, CD’s, DVD’s, or any other physical items for entries in the Direct medium.

Digital Image Requirements:

  • You MUST upload your digital image through this website (BEFORE submitting your payment information).  CD's, DVD's, etc. are NOT accepted under any circumstances.
  • This is the required spec for your image file uploads:
    • Resolution: 2400 x 3000 pixels (portrait minimum), 3000 x 2400 pixels (landscape minimum)
    • File type: .jpg
    • Color mode: RGB
    • File size: up to 7 MB
Digital Video Requirements:
  • You MUST upload your digital video(s) through this website.  CD's, DVD's, etc. are NOT accepted under any circumstances.
  • This is the required spec for your movie file uploads:
    • Resolution: 640 x 480 pixels (minimum)
    • File type: .mov
    • Compression: h264
    • Sound: AAC 44khz
    • File size: up to 60 MB
    • Please upload the content ONLY.
    • Do NOT include bars, slate or black.  IMPORTANT: Please DO NOT use QuickTime or QuickTime Pro to remove the bars, slate and black as they will still show up in the media generated for our judging system.  Please use a dedicated editing tool such as Final Cut or Avid.

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FILM Single or Campaign (2 or more ads)

  • Entries in this medium include all moving image advertising. This includes, but is not limited to: television, cinema, online, mobile, outdoor, in-store or point-of-purchase advertising.
  • Video campaigns consist of 2 or more ads.
  • Each piece in a campaign requires a separate entry form, upload and fee.
  • For judging purposes, submitting your entry in English is strongly recommended.  Non-English entries must be dubbed or subtitled in English. In addition, you must also provide an English translation in the box under the “Foreign Language Entry” section of the entry form.  We strongly suggest dubbing or subtitling in English.
  • All Video entries are to be submitted as a digital video upload ONLY. Please do NOT send CD’s, DVD’s, or any other physical items for entries in the Video medium.

Digital Video Requirements:

  • You MUST upload your digital video(s) through this website.  CD's, DVD's, etc. are NOT accepted under any circumstances.
  • This is the required spec for your movie file uploads:
    • Resolution: 640 x 480 pixels (minimum)
    • File type: .mov
    • Compression: h264
    • Sound: AAC 44khz
    • File size: up to 60 MB
    • Please upload the content ONLY.
    • Do NOT include bars, slate or black.  IMPORTANT: Please DO NOT use QuickTime or QuickTime Pro to remove the bars, slate and black as they will still show up in the media generated for our judging system.  Please use a dedicated editing tool such as Final Cut or Avid.

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INNOVATIVE MEDIA

  • Innovative Media includes work that uses a medium in a unique or especially creative manner.
  • Entries are submitted as EITHER:     
    • An RGB JPG "presentation board" or MP3 upload      
    • A "case study" video presentation via digital upload to this website (RGB JPG of "presentation board" also required in this case)
  • Moving and live action executions and multiple element entries (moving and still) MUST be submitted as a video presentation no longer than 3 minutes in length and submitted digitally via upload through this website.
  • IN ALL CASES, at least one supporting digital image of a "presentation board" is required. (You may upload up to ten images for Innovative Media entries.)
  • CD's/DVD’s will NOT be accepted.
  • For judging purposes, submitting your entry in English is strongly recommended.  If your entry is not in English, you must also provide an English translation in the box under the “Foreign Language Entry” section of this form.

Digital Image Requirements:

  • You MUST upload your digital image through this website (BEFORE submitting your payment information).  CD's, DVD's, etc. are NOT accepted under any circumstances.
  • This is the required spec for your image file uploads:
    • Resolution: 2400 x 3000 pixels (portrait minimum), 3000 x 2400 pixels (landscape minimum)
    • File type: .jpg
    • Color mode: RGB
    • File size: up to 7 MB

Digital Video Requirements:

  • You MUST upload your digital video(s) through this website.  CD's, DVD's, etc. are NOT accepted under any circumstances.
  • This is the required spec for your movie file uploads:
    • Resolution: 640 x 480 pixels (minimum)
    • File type: .mov
    • Compression: h264
    • Sound: AAC 44khz
    • File size: up to 60 MB
    • Please upload the content ONLY.
    • Do NOT include bars, slate or black.  IMPORTANT: Please DO NOT use QuickTime or QuickTime Pro to remove the bars, slate and black as they will still show up in the media generated for our judging system.  Please use a dedicated editing tool such as Final Cut or Avid.

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INTEGRATED CAMPAIGN

  • Entries in this medium consist of a minimum of three ads in at least three different media (i.e. Audio, Video, Print, Digital, Design, Direct, Out of Home).
  • There are no categories in this medium.
  • All Integrated Campaign entries, including any with a Digital component, MUST be made into a digital video presentation no longer than 3 minutes and submitted via upload through this website.
  • For judging purposes, submitting your entry in English is strongly recommended.  If your entry is not in English, you must also provide an English translation in the box under the “Foreign Language Entry” section of this form.

Digital Video Requirements:

  • You MUST upload your digital video(s) through this website.  CD's, DVD's, etc. are NOT accepted under any circumstances.
  • This is the required spec for your movie file uploads:
    • Resolution: 640 x 480 pixels (minimum)
    • File type: .mov
    • Compression: h264
    • Sound: AAC 44khz
    • File size: up to 60 MB
    • Please upload the content ONLY.
    • Do NOT include bars, slate or black.  IMPORTANT: Please DO NOT use QuickTime or QuickTime Pro to remove the bars, slate and black as they will still show up in the media generated for our judging system.  Please use a dedicated editing tool such as Final Cut or Avid.

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OUT OF HOME Single or Campaign (2 or more ads)

  • Entries in this medium consist of any large-format advertising that reaches the consumer, physician or industry executive while they are outside of the home. This includes, but is not limited to, billboards, posters, transit and ambient advertising.
  • Out of Home campaigns consist of 2 or more ads.
  • Each piece in a campaign requires a separate entry form, upload and fee.
  • For judging purposes, submitting your entry in English is strongly recommended.  If your entry is not in English, you must also provide an English translation in the box under the “Foreign Language Entry” section of the entry form.
  • All Out of Home entries are to be submitted as a digital image upload ONLY. Please do NOT send boards, CD’s, DVD’s, or any other physical items for entries in the Out of Home medium.

Digital Image Requirements:

  • You MUST upload your digital image through this website (BEFORE submitting your payment information).  CD's, DVD's, etc. are NOT accepted under any circumstances.
  • This is the required spec for your image file uploads:
    • Resolution: 2400 x 3000 pixels (portrait minimum), 3000 x 2400 pixels (landscape minimum)
    • File type: .jpg
    • Color mode: RGB
    • File size: up to 7 MB

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PRINT Single or Campaign (2 or more ads)

  • Entries in this medium include work appearing in published print media such as newspapers, magazines and similar press.
  • Print campaigns consist of 2 or more ads.
  • Each piece in a campaign requires a separate entry form, upload and fee.
  • For judging purposes, submitting your entry in English is strongly recommended.  If your entry is not in English, you must also provide an English translation in the box under the “Foreign Language Entry” section of the entry form.
  • All Print entries are to be submitted as a digital image upload ONLY. Please do NOT send boards, CD’s, DVD’s, or any other physical items for entries in the Print medium.

Digital Image Requirements:

  • You MUST upload your digital image through this website (BEFORE submitting your payment information).  CD's, DVD's, etc. are NOT accepted under any circumstances.
  • This is the required spec for your image file uploads:
    • Resolution: 2400 x 3000 pixels (portrait minimum), 3000 x 2400 pixels (landscape minimum)
    • File type: .jpg
    • Color mode: RGB
    • File size: up to 7 MB

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PRINT TECHNIQUE

  • Entries in this medium include work appearing in published print media such as newspapers, magazines and similar press.  The Technique medium is examining specific crafts involved.
  • There are no campaigns in the Print Technique medium.
  • For judging purposes, submitting your entry in English is strongly recommended.  If your entry is not in English, you must also provide an English translation in the box under the “Foreign Language Entry” section of the entry form.
  • All Print Technique entries are to be submitted as a digital image upload ONLY. Please do NOT send boards, CD’s, DVD’s, or any other physical items for entries in the Print Technique medium.

Digital Image Requirements:

  • You MUST upload your digital image through this website (BEFORE submitting your payment information).  CD's, DVD's, etc. are NOT accepted under any circumstances.
  • This is the required spec for your image file uploads:
    • Resolution: 2400 x 3000 pixels (portrait minimum), 3000 x 2400 pixels (landscape minimum)
    • File type: .jpg
    • Color mode: RGB
    • File size: up to 7 MB

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PUBLIC RELATIONS

  • Entries in this medium are for the exchange of information between an organization and the public. It is open to for-profit and non-profit organizations.
  • All entries MUST include a 2-page PDF entry summary and a larger PDF containing any supporting collateral material.  It is recommended that the PDFs should be anonymized so as not to identify the entrant.  (See specifications below):
  • The entry summary PDF should be no more than two pages in length. All entry summaries MUST be submitted in English.
    • The entry summary should contain the following five sections:
      1. Project Overview
      2. Research/Planning
      3. Strategy Statement
      4. Execution Synopsis
      5. Results
  • It is recommended that the PDF containing the supporting collateral material be no more than 50 pages in length.
    • The PDF should contain any supporting components that best represent the campaign. This might include, but is not limited to: Annual Reports, Brochures, Corporate Identity Publications, Press Clippings, Press Releases, Public Relations Planning Documents, Speeches and Surveys.
    • The PDF should contain a table of contents (preferably hyperlinked to allows the jurors to easily navigate to the sections).
    • All Public Relations entries are to be submitted as two digital PDFs via upload to this website ONLY. Please do NOTsend CD’s, DVD’s, or any other physical items for entries in the Public Relations medium.
  • In addition, please include a short, 100 to 300 word synopsis in the space provided on the entry form. Portions of this may be used to describe your entry at the Awards Gala if it wins a CLIO Healthcare Award.
  • For judging purposes, submitting your entry in English is strongly recommended.  If your entry is not in English, you must also provide an English translation in the box under the “Foreign Language Entry” section of the entry form.

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Awards Notices

All shortlisted entries will be posted on www.cliohealthcare.com in late October 2013. This information will not be made available to entrants or to the general public before that time. All statue winners will be posted on www.cliohealthcare.com on the evening of the awards show.

Copyright & Rebroadcast Issues

Entries submitted become the property of CLIO Awards and cannot be returned. Each entrant, by clicking the box to enter the contest, grants a non-exclusive, perpetual, irrevocable, worldwide, transferable, royalty-free, paid up right to CLIO Awards to reproduce, perform and display the entries (including, without limitation, in edited form or as part of compilations of entries) at the CLIO Healthcare Awards, on CLIO Healthcare's website and social media pages, and otherwise for editorial purposes and for marketing and promoting the CLIO Healthcare Awards on any platform in any media now or hereafter known with the exception of cable or network broadcasts.

Entrant represents and warrants that it has all necessary rights to grant the rights granted herein. Without limiting the generality of the preceding sentence, entrant represents and warrants it has secured all clearances and permissions for any third party intellectual property embodied within the entry (including without limitation, clearances/licenses for music and music publishing and trademarks) and any rights of privacy or publicity. Entrant will fully defend, indemnify and hold CLIO Awards Entities harmless from any costs, expenses and claims incurred by or made against CLIO Awards its parents, affiliated entities, subsidiaries, licensees and assigns resulting from the use of the entries as set forth herein. The person submitting this entry form(s) represents and warrants that he or she has full authority to enter this contest, submit the entry media and grants the rights granted herein. This entry form constitutes the entire agreement of the parties and the entrant warrants and represents that he or she has not relied on any promise or statement not expressly set forth herein.

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